Valencia, CA · ASC Process Systems
Accounts Payable Clerk
What you will do
Responsibilities
- Renames organizes and files invoices received through the Accounts Payable email inbox according to company naming conventions.
- Enters high‑volume AP invoices into the accounting system with accuracy and attention to detail.
- Assists the Travel Department in coding and entering receipts in Concur.
- Assists in obtaining credit references for customers as needed.
- Completes and submits resale certificates for vendors when required.
- Maintains purchasing invoice discrepancy spreadsheets and logs ensuring issues are tracked and resolved promptly.
- Communicates with vendors regarding invoice discrepancies missing documentation or payment status under the direction of the Office Manager.
- Reviews vendor statements for past due or missing invoices and requests copies as needed.
- Supports the Accounts Payable team with clerical and administrative tasks as assigned.
- Maintains organized digital and physical AP records for audit readiness.
- Performs additional duties as requested by the Office Manager.
What helps you succeed
Requirements
- High School diploma required
- additional accounting coursework preferred.
- 1–2 years of Accounts Payable or general accounting experience preferred.
- Strong organizational skills and ability to manage high‑volume workloads.
- Proficient with Microsoft Office (Excel Outlook Word).
- Experience with Concur or similar expense management systems is a plus.
- Excellent attention to detail and accuracy in data entry.
- Strong communication skills and ability to work collaboratively.